• Describe how to manage email inboxes in relation to organising by using folders or labels
• Prioritise emails in your inbox
• Create a distribution list
• Register a web-based email address

1.Use your web browser to go to the Gmail website (www.gmail.com).

2.Click on the Create an Account button. A new page should now open.

3.Enter your name and surname.

4.Choose a username for your account.

5.Enter a password for your account and enter the same password in the Confirm password space.

6.Click the Next button.

7.Pay careful attention to the items on the sign-up form that are optional. You can skip these items if you want to. For Google, submitting a phone number or recovery email address allows Google to help you recover your password if you forget it.

8.Fill in your birthday and gender before clicking next.

9.Read through Google’s Privacy and Terms agreement.

10.  Read through the custom options and select which information Google is allowed to record about you.

11.  Once you have selected options you are comfortable with, click I agree.

12.The moment you click I agree, Google will create your new email account for you.

Using a computer in class:

1.Create a Gmail account.

2.Create a distribution list.

3.Organise your emails by creating labels.

4.Set up filters in Gmail.

5.Apply the Gmail star system to your emails.

6.Prioritise your emails.

Answer the following in your own words:

1.Describe how you create a Gmail account.

2.Give five examples of good email experiences you have had. Give a reason for why you found each experience good.

3.Give five examples of bad email experiences you have had. Give a reason for why you found each experience bad.

4.Based on your experiences, make your own list of five email do’s and don’ts.

1.Open your Gmail account.

2.Click the Settings gear icon near the top right corner of the Gmail screen.

3.Follow the Settings link in the menu that comes up.

4.Go to the Labels tab shown above.

5.Click Create new label in the Labels section.

6.Type the new label’s desired name under Please enter a new label name.

7.Check Nest label under: and select a label from the drop-down menu.

To move an existing label beneath another label:

1.In the section of the Labels tab, click Edit in the Actions column for the label you want to move.

2.Check Nest label under and select a destination from the drop-down menu.

3.Click Create or Save.

To move a Gmail folder to the top or turn it into a subfolder:

1.In the section of the Labels tab, click Edit in the Actions column for the label you want to move.

2.To move the label beneath another label:

a.Make sure Nest label under: is checked.

b.Select the label under which you want to move the label from the drop-down menu.

3.To move the label to the top, make sure Nest label under: is not checked.

4.Click Save.

1. Select each message by checking the box to the left of each message you want to label.

2.Click the Labels icon in the menu.

3.Check the boxes next to each label you want to assign to your selected messages or click Create new to assign a new label to the messages.

1.Select and open the email.

2.Click the X on each label you want to remove from the email.

To label a message you are composing:

1.Click the Menu button in the lower right corner of the message.

2.Move the pointer down to Labels.

A slide-out menu will show you labels you have already created, if any, and give you the option of creating a new label.

You can delete an entire label you no longer want at any time. Doing so will not delete the emails that carry that label, however. To delete a label:

1.Open or select any message or conversation in Gmail.

2.Click the Labels icon in the toolbar.

3.In the menu, click Manage labels.

4.Scroll down to the Labels section and under the Actions column, click REMOVE.

5.Click Delete to confirm the action. Gmail will delete the label and it will be removed from any messages it applies to.

All labels are coloured by dark grey text on a light grey background. To customise your label colours, you must do the following:

1.Move your mouse over the chosen label.

2.Click on the Menu (three vertical dots in a grey circle). The Label colour drop-down box will appear.

3.Move your mouse over the Label colour option and select a text and colour combination by clicking on it.

To use the Gmail star system, set up your stars:

1.Click the Settings gear icon.

2.Choose Settings.

3.Click on the General tag.

4.Scroll down to Stars.

5.Drag icons from the Not in use section to the In use section to add different types of stars.

1.Add a star to a message by clicking on the star next to the email.

If you click it once, you will get the default yellow star. By cycling through the stars (clicking), you can choose which star to add. If you star a message while it is open, only the first star type is applied.

2.To find a starred message, click the Starred label on the left side of the main Gmail window.

3.To find a message with a particular type of star, search using “has:” with the star’s name (e.g. “has:red-bang”).

4.To find out what the name of the star is:

a.Click the Settings gear icon.

b.Choose Settings.

c.Click on the General tag.

d.Scroll down to Stars.

e.Hover your mouse over the specific type of star.

Gmail’s inbox will help you to sort out your incoming emails by setting priorities. There are five sections, namely:

1.Default: You can choose which emails you want to see first.

2.Important first: Puts all email marked important at the top of your inbox.

3.Unread first: Puts all unread email at the top of your inbox.

4.Starred first: Puts all starred email at the top of your inbox.

5.Priority inbox: This option lets Gmail sort and prioritise emails for you.

To decide which type of email you want to see at the top of your inbox:

1.Open your Gmail inbox.

2.Click on the down arrow on the left.

3.Choose an option.

1.Open the Google contacts page by typing https://contacts.google.com/ in your web browser.

This will open a page with all your contacts’ details on it.

2.Select your contacts by hovering your mouse over each contact’s profile picture or placeholder.

3.Click the checkbox that appears below your cursor and repeat this process for each contact you want to add.

4.Click the Labels icon in the upper right corner of the page. A dropdown menu will appear.

5.Click on Create label. This prompts a pop-up window.

6.Type in the name of the distribution list, for example “Friends”. This is the name that you will use in the To field when you want to send an email.

7.Click OK at the bottom right corner of the pop-up window. This will save your list of contacts as a label.

To send an email to your distribution list, you will follow the normal email procedures, typing in “Friends” in the TO field.

1.Click the Settings gear icon near the top right corner of the Gmail screen.

2.Follow the Settings link in the menu that comes up.

3.Select the Filters and Blocked Addresses.

4.Click the Create a new filter link.

5.Complete the filter creation form.

1.From: Filter emails sent from a specific email address.

2.To: Filter emails sent to a specific email address.

3.Subject: Filter emails that use a specific subject line.

4.Has the words: Filter emails that contain specified keywords.

5.Doesn’t have: Filter emails that don’t contain specified keywords.

6.Has attachment: Filter emails that include an attachment.

7.Don’t include chats: Ignore Hangouts chats when applying filters.

8.Size: Filter emails larger or smaller than a specific size.

You can also filter specific messages by opening the email, clicking the More button and selecting Filter messages like these.

If you used this option while in a specific email, Gmail automatically fills in the “from” email address for you:

6.After selecting the criteria for your filter, click the Create filter with this search link to specify what Gmail must do with emails that match this filter.

1.Skip the inbox: Archive the email so that it does not appear in your inbox.

2.Mark as read: Have the email appear in your inbox as an already-read item.

3.Star it: Automatically star the email.

4.Apply the label: Apply a specific label to the email.

5.Forward it to: Automatically forward the email to a different email address.

6.Delete it: Send the email to the trash.

7.Never send it to Spam: Prevent Gmail from tagging the email as spam.

8.Always mark it as important: Automatically tag filtered emails as important.

9.Never mark it as important: Tell Gmail not to tag filtered emails as important.

10.  Categorise as: Automatically categorise filtered emails.

11.  Also apply filter to matching conversations: Automatically applies the selected conditions to every email in your account that matches the selected filter criteria.

1.Click the Settings gear icon.

2.Choose Settings.

3.Select the Filters and Blocked Addresses tab.

Find the filter you want to edit or delete.

4.Click the Edit link to update the filter criteria and behaviour or click the Delete link to delete it.

Answer the following in your own words:

1.Give three examples of email applications.

2.What are the benefits of using labels in Gmail?

3.Describe how you set up a filter in Gmail.