• Create shortcuts.
• Use the Snipping Tool and Print Screen to take screenshots.
• Compress and decompress files and folders.
• Add new peripherals, such as a printer and mouse.
• Change the default printer.
• Explain what queue management is.
• Print files.

Option 1: If you want to create a desktop shortcut for your favourite program or file, do the following:

1. Right click on the .exe file.

2. Select Send To:

3. Click on Desktop (create shortcut) to create the shortcut.

A shortcut of this program will then be created on the Windows desktop.

Option 3: Lastly, we will look at creating a shortcut for your favourite website. The method might differ for different operating systems. For this example, we will look at creating a shortcut for a website using the Google Chrome browser.

1. Open your favourite website or web page.

2. Click on the Options button on the top right-hand side of the web page, as seen in Figure 4.4:

3. Go to More tools, from the drop-down menu and choose Create shortcut.
A dialogue box will appear asking you if you want to create the shortcut.

4. Click on Create, and the shortcut will be placed on the desktop.

To save the screenshot permanently, you can paste it into an application. In this example, the application is Paint. Do the following:

1. Open Paint.

2. Select Edit then Paste from the menu bar of the Paint window. An easier way to paste the screenshot will be to use the hotkeys (Ctrl+V) and the image will be pasted into Paint.

3. You can then save the screenshot by clicking File and then Save As from the Paint window’s menu bar.

4. You can use the hotkeys (Ctrl+S) and save the file with the file name and file location you want, and then select Save.

1. Create a new folder on the computer. Name it Practice.

2. In the folder, create a shortcut to the following:

a. Favourite document in My Documents folder

b. Two of your favourite programs

3. Open the Practice folder. Take a screenshot with Print Screen (PrtSc) of what is displayed on the screen.

4. Paste the screenshot in Paint.

5. Save the image as Practicescreen.jpeg.

6. Move this image to the Practice folder.

To compress files or folders using Microsoft Windows, you can do the following:

1. From the Start menu, open This PC.

2. Select all the files and folders you want to include in the compressed folder by holding down the Ctrl key while clicking on each file.

3. Right click on the selected items and from the drop-down menu, choose Send To. Then select the Compressed (zipped) folder option. This will create a zipped file, in the same location, in which the files are located. The file extension for compressed folders is .zip.

4. Finally, enter a name for the compressed folder.

To decompress files or folders using Microsoft Windows, you can do the following:

1. From the Start menu, open This PC.

2. Look for the .zip file that you want to decompress, right click on it and choose Extract Files… A dialogue box will open. You should choose the destination for the decompressed files.

3. Click on New Folder.

4. Name the folder.

5. Click Ok. The files will be extracted to the folder that you created.

1. When sending a file as an email attachment, the email program cannot attach the file to the email. The following message is shown, but you do not want to send it using Google Drive.

a. Briefly explain how you can use an email to send a file as an attachment, even though it is such a large file.

b. What is the file extension of the answer in (a)?

c. After sending the file to the recipient, how does the recipient have access to the file?

To install a new printer, do the following:

1. Connect the printer to the computer, turn it on and turn the computer on.

2. Click Start and look for Control Panel > Devices and Printers > Add Printer, and then choose the type of printer that you are installing.

3. This opens the Add Printer wizard, which will guide you on how to add the printer.

To add a mouse,

1. Click on Start > Devices and Printers > Add a Device.
The Add a Device window will open.

2. The window will show you a list of devices that are available to connect.

3. Click on the device that you want to connect to (in this case, the mouse).

4. Click Next and follow the instructions.

To change a default printer, you can do the following:

1. Click on Start.

2. Click on Control Panel and choose Devices and Printers.

3. Right click on the printer you want and from the drop-down menu, select the Set as default printer.

After you have done this, the default printer will have a tick next to it to indicate that this is the current default printer.

1. Select the document or image that you want to print.

2. Right click on the file and choose Print.

3. If a dialogue box appears, click OK, or the Print button.

To check what you are printing:

1. Click on Start.

2. Select Control Panel > Devices and Printers.

3. Double-click on the Default Printer.

The Printer window will open and this will show in the order in which the documents will be printed.

Mimi has her own business and wants to buy a new printer, which she needs to connect to her desktop. She is going to use her printer to print quotations and invoices for her clients. She also needs to connect the printer to the desktop in the office.

1. Should Mimi buy a laser or an ink tank printer? Motivate your answer. Consider the cost of the printer, as well as the printing cost.

2. Mimi’s focus is on the quality of the print-outs rather than cost. Which printer should she buy?

3. After she has bought her printer, briefly explain to Mimi how she should connect this printer to the desktop.

4. Explain why nothing is printing after Mimi has connected the printer to the desktop.